Member Borrowing Rules & Item Use Policy
1. Registration and Membership
1.1 Membership
1.1.1 Members must be over the age of 18 to join the Nymboida Tool Library (NTL).
1.1.2 Membership fees are set out in the Membership Sign Up form. Membership fees are subject to change or increase from year to year.
1.1.3 Late return fees and conditions are set out in section 2.4 below.
1.1.4 A membership may cover a household of people under the name of a nominated membership account holder.
The household borrowers must:
-Have the same address as the account holder;
-Be listed on the membership application;
-Be 18 years or older;
-Present photo ID and the membership details upon borrowing.
Any fees, late notices, obligations and costs will be the responsibility of the membership account holder.
1.2 Registration requirements
1.2.1 Members must register in person at the site of the NTL prior to borrowing items.
1.2.2 Registration requires acceptance of the Member Borrowing Rules & Item Use Policy and Liability Waiver and payment of the relevant membership fee.
1.2.3 Registration is not complete until you visit the library in person and present current ID and any necessary concession documents (pension/ student card).
1.3 Restrictions
1.3.1 Members are entitled to borrow items from NTL once registration is complete.
1.3.2 NTL retains the right to refuse to loan items to any person for any reason other than contrary to Australian law.
2. Borrowing and Returns
2.1 When
2.1.1 NTL will be open for members to borrow and return goods from the NTL Inventory (Items) at the times set out by the NTL committee. These opening times are subject to change at NTL’s sole discretion.
2.1.2 Items may only be collected and returned during NTL’s stipulated opening hours.
2.1.3 Items borrowed on a Saturday must be returned the following Saturday by 10.30am (the Return Date).
2.2 Where
2.2.1 The NTL is located in the shipping containers behind the office at the Nymboida Canoe Centre, 3520 Armidale Rd, Nymboida, NSW.
2.2.2 Items for return must not be left unattended outside the NTL container or elsewhere on the Nymboida Canoe Centre premises at any time.
2.2.3 Items not properly returned to NTL volunteers on site, during opening hours, by the Return Date will incur late fees in accordance with section 2.4 below.
2.2.4 Items must be returned clean and in good repair or additional charges may be incurred under section 2.5.
2.3 Item limits and renewals
2.3.1 Members may borrow up to seven items at one time.
2.3.2 Members borrowing multiple items may be requested to defer borrowing of certain items based on demand.
2.3.3 On-site renewals may be permitted on the return date at the discretion of the NTL, subject to demand.
2.4 Late return fees
2.4.1 Members will be charged the following late fees for each item kept past the Return Date.
(a) $1.00/day/tool for items; and
(b) $3.00/day/tool for power tools and in-demand items. Note: NTL is only open Saturday, so late fee will be $7/item and $21/power tool per week.
2.4.4 Further borrowing is restricted until all overdue items are returned and late fees are paid.
2.4.5 NTL may take steps to recover overdue NTL items after a reasonable time, including by using a recovery agency and/or legal action.
2.5 Payment for loss or damage
2.5.1 Immediately upon request from NTL a Member must pay:
(a) replacement cost of any item which, for whatever reason, is not returned to NTL;
(b) costs incurred in cleaning any items returned in an unclean state;
(c) the full cost of repairing any damage to any item (not normally considered wear and tear);
(d) the full cost of replacing damaged item if repair is not possible;
(f) all costs incurred by NTL in recovering possession of any items (including legal costs).
2.6 Item availability
2.6.1 The NTL cannot guarantee that all reserved items will be available for collection. The NTL will endeavour to contact you as soon as practicable if your reserved item(s) is unavailable.
3. Safe and Proper Use
3.1 Only registered Members are authorised to use NTL items. Members must not permit any items to be used by any other person unless with the express written permission of NTL. Members must not lend borrowed items to any other person.
3.2 Members must immediately discontinue use of an NTL item if it breaks or otherwise becomes unsafe.
3.3 Members must not attempt to repair or otherwise modify items.
3.4 If NTL staff or volunteers identify a need for you to borrow additional equipment related to your selected items, either for safety or effective use or any other reason, you must accept and comply with this advice.
3.5 Members are responsible for the following:
1. Determining item(s) are suitable for the member’s intended purpose
2. Safe and lawful operation of the item(s) in accordance with any manufacturer’s instructions provided with the item (if any)
3. Use of appropriate personal protective equipment
4. Thoroughly assessing hazard and risks before using the item(s)
4. Updates to this document
4.1 The NTL will notify current members of any changes to the Member Borrowing Rules & Item Use Policy. Policy updates apply to all item loans beginning after the notification date.
4.2 A version tracking number will be used on all versions of this document to allow members to access the most recent version.
5. Privacy and Data Collection
5.1 NTL will take all reasonable steps to protect Members’ personal information online.
5.2 NTL currently uses Dropbox to store files and information; MyTurn to power its catalogue; Stripe to collect online payments. The privacy and/or data security policies of these providers are linked below*.
5.3 By applying for membership, members are submitting personal data at their own risk. NTL is not liable for any breaches of Member’s privacy or abuse of Member’s personal information by any other party.
* 3rd-party privacy and/or data security policies
The privacy policy of Dropbox is available at https://www.dropbox.com/privacy